BYLAWS
TRAFFIC ACCIDENT SUPPORT
Approved June 6, 2025
Article I
Name
The name of the corporation is Traffic Accident Support (hereinafter referred to as the “Organization”).
Article II
Principal Office
The principal office of the Organization shall be located at 2061 Pouncey Road, Atmore Alabama 36502.
Article III
Purpose
Section 1. Purpose. The Organization is to provide financial assistance to households affected by motor vehicle accidents with the support and generosity of volunteers and donors.
Section 2. Non-Profit Status. The organization is organized exclusively for charitable and educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, or the corresponding provision of any future United States Internal Revenue Laws.
Article IV
Board of Directors
Section 1. Powers and Duties. The business and affairs of the Organization shall be under the supervision of a board of directors which shall be known as the “Board of Directors”. The Board of Directors shall have the control and management of the affairs and property of the Organization. The Board of Directors shall be responsible for strategic leadership, resource and relationship management, reputation building, performance management and measurement, and oversight of public policy agenda and advocacy. In addition to the powers expressly conferred upon them by these Bylaws, the Board of Directors may exercise such powers and do such lawful acts and things as are not otherwise required to be exercised or done by the officers.
Section 2. Number, Term of Office, and Election. The board shall consist of no fewer than 3 and no greater than 15 members. Board members shall serve a one year term. Members of the Board of Directors shall be elected by the Board of Directors yearly. The Board of Directors can also choose to have a nominating committee to identify and recommend potential board members.
Section 3. Removal of a Board Member. A member of the Board of Directors may be removed from office for cause by a vote of the majority of the Board of Directors.
Section 4. Meetings.
(a) Regular Meetings. The Board of Directors shall hold at least four meetings each year at such place or places as may be determined from time to time or as may be set forth in the notice of meeting, which notice shall be given not less than seven (7) days prior to the time of the meeting.
(b) Quorum and Voting. At all meetings of the Board of Directors, the presence of fifty percent of the members plus one member shall constitute a quorum for the transaction of business, and any act of a majority of those in attendance at a meeting at which there is a quorum shall be adopted. Any business may be transacted by the Board of Directors at any meeting at which a quorum is present, although held without notice, upon waiver signed by every member of the Board.
(c) Meeting by Telephone Conference. Participation in any meeting of the Board of Directors or a committee of the Board by means of conference telephone or any means of communication by which all persons participating in the meeting are able to hear one another shall constitute presence in person at the meeting.
Article V
Officers of the Organization
Section 1. Number, Qualification, Election and Term of Office.
(a) The officers of the Organization who shall be elected by the Board of Directors shall consist of a Chief Executive Officer, President and/or Co-Presidents, Secretary of the Board, and a Treasurer of the Board. All officers shall hold office for one year or until their successors are duly elected and qualified.
(b) The officers of the Organization shall be elected by the Board of Directors at a yearly meeting held in conjunction with the yearly meeting of the members. If the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as may be convenient.
Section 2. Resignation. Any officer may resign at any time by giving written notice of such resignation to the Board of Directors of the Organization. Unless otherwise specified in such written notice, such resignation shall take effect upon receipt thereof by the President or the Board.
Section 3. Removal. Any officer, employee or agent appointed by the Board of Directors may be removed from office, either with or without cause.
Section 4. Vacancies. A vacancy in any office specifically designated in Section 1 of this Article V, by reason of death, resignation, inability to act, disqualification, removal or any other cause, shall be filled for the unexpired portion of the term by the Board of Directors.
Section 5. Chief Executive Officer. Unless otherwise designated by the Board of Directors, the Chief Executive Officer is the top leader, accountable for the overall direction, strategy, and operations of the organization. They serve as the link between the Board of Directors, the staff, and the community, ensuring the organization’s mission is effectively carried out.
Section 6. President of the Organization. Unless otherwise designated by the Board of Directors, the President acts as a leader, facilitator, and spokesperson, working with the Chief Executive Officer and Board members to advance the organization’s mission and goals. The President will preside over board meetings, prepare agendas, and ensure all Board members are actively involved. The President will also partner with the Chief Executive Officer to develop strategic plans, oversee financial matters, and ensure the organization’s operations align with its mission. The President also acts as the official spokesperson, representing the nonprofit in public settings, engaging with donors, and recruiting new Board members.
Section 7. Secretary of the Organization. The Secretary shall be named by the President and approved by the Board of Directors.
(a) Attend all meetings of the Board of Directors and all annual and special meetings of the Members, and shall act as clerk of each meeting. The Secretary shall record all the proceedings and votes of such meetings in a book.
(b) See that the books, reports, statements, and all other documents and records of the Organization required by statute are properly kept and filed.
(c) In general, perform all duties incumbent to the office of Secretary and such other duties as are given to him or her by these Bylaws or as from time to time may be assigned to him or her by the President of the Board of Directors.
Section 8. Treasurer of the Organization. The treasurer shall be named by the President and approved by the Board of Directors. The Treasurer shall, at the direction of the Board, set the overall financial policy of the Organization and shall perform oversight functions and such other duties as may be assigned to him or her from time to time by the Board with respect to the financial matters of the Organization. The Treasurer shall:
(a) Have charge of and supervision over and be responsible for the funds, securities, receipts and disbursements of the Organization
(b) Receive and give receipts for monies due and payable to the Organization from any source whatsoever
(c) Cause the monies and other valuable effects of the Organization to be deposited in the name and to the credit of the Organization in such banks or trust companies and other depositories as the Board of Directors may designate or select
(d) Cause the funds of the Organization to be disbursed by checks or drafts, with such signatures as may be authorized by the Board of Directors, upon the authorized depositories of the corporation, and cause to be taken and preserved proper vouchers for all monies disbursed
(e) Render to the Board of Directors, whenever requested, a statement of the financial condition of the Organization and all his or her transactions as Treasurer
(f) Keep the books of account of all the business and transactions of the Organization
(g) In general, perform all duties incumbent to the office of Treasurer and such other duties as are given to him or her by these Bylaws or as from time to time may be assigned to him or her by the Board of Directors
Article VI
Committees of the Organization
Section 1. Conflict of Interest. No contract or transaction relating to the operations conducted by the Organization or for furnishing supplies to the Organization and to which the Organization is a party shall be invalidated by reason of the fact that any Board member, officer or employee of the Organization is interested therein, either as party to the contract or as a member of any firm or partnership or a stockholder in any corporation which is a party to such contract, but any such transaction must be fully disclosed in writing to the Board of Directors for the Board’s approval prior to the contractor transaction taking effect.
Section 2. Fiscal Year. The fiscal year of the Organization shall be fixed by resolution of the Board of Directors to be May 1 – April 30.
Section 3. Indemnification. Board of Directors, officers, and volunteers performing roles specified in the Bylaws of this Organization shall not be personally liable for actions taken when acting in the capacity of what their duties to the Organization state.
Section 4. Amendments. The Board of Directors shall have the power to alter or amend the Bylaws of the Organization by a majority vote of the entire Board of Directors with such amendment to be immediately effective and continue in effect until confirmed, altered or repealed at the next meeting of the Members.
Section 5. Dissolution. Upon dissolution of the Organization, all assets remaining after payment of all just debts and liabilities shall be distributed to one or more organizations that are exempt from federal income tax under Section 501 (c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal, state, or local government for a public purpose.